5 examples of data sets that are shared between Flex Databases CTMS & eTMF

May 19, 2023

5 examples of data sets that are shared between Flex Databases CTMS & eTMF

A study published in the Journal of Medical Systems found that integrating eTMF and CTMS systems resulted in a 50% reduction in the time required to identify missing documents and a 75% reduction in the time required to resolve missing document issues. Flex Databases CTMS & eTMF are interconnected to deliver you the highest possible level of data completion and avoid missing documents issue.

Let’s have a look at the types of data that are shared between our CTMS & eTMF.  

  • Study and site information: study protocol, study team details, site locations, and contact details for site personnel.

Investigators and Sites Management – a part of CTMS where all the medical institutions are added once and then can be assigned as sites for any project

  • Subject data: subject demographics, screening, enrollment, and randomization data.

Subject Tracking and Invoicing – a part of CTMS to track enrollment and distribute the information across the system

  • Visit and monitoring data: visit schedules, visit details, assessments, and procedures performed along with monitoring reports, follow-up visits, and any corrective and preventative actions taken.

CRA Activity Management – a part of CTMS to arrange all monitoring activities, create monitoring reports, and manage the project

  • Regulatory documents: Investigator Brochure (IB), protocol amendments, and Institutional Review Board (IRB) approvals.
  • Site communication: site initiation and closeout documents, training records, and any correspondence between the study team and site personnel.

At the end of the day – an e-system is not a place to put all the information in, it is a place to find the information and use it. So go ahead and use everything you have in it. For example, once you created a monitoring report in CTMS send it directly to your eTMF and use it when needed.

Schedule a demo of our CTMS and eTMF to see how it works in real life!

Blog

June 19, 2025
Checklist: Migrating from a Legacy TMF to an eTMF

Many clinical trial teams still rely on a legacy TMF – whether that means physical binders or outdated digital folders lacking structure and traceability. These systems often fall short in today’s increasingly regulated, fast-paced environment, making oversight and compliance more difficult. That’s why more sponsors and CROs are transitioning to a modern eTMF. A modern […]

We Are Hiring: Scrum Master

📍Remote 💼Full-Time Flex Databases is driven by our high mission to make an impact in the Life Sciences industry. We provide flexible e-Clinical software systems for Clinical Research Organizations (CROs) and pharmaceutical companies. We work globally with clients all over the world, with our own offices located in the Czech Republic, Switzerland, Turkey, and the […]

June 12, 2025
The Power of Unified eClinical Platforms: How All-in-One Solutions with API Integration Are Transforming Clinical Trials

Inside the Toolbox: eTMF, CTMS, PV, and EDC Running clinical trials today involves more than collecting data or monitoring patient visits. It’s about keeping everything connected, compliant, and on schedule while managing growing complexity. That’s where unified eClinical platforms come in, and at the core of these systems are several essential modules: eTMF, CTMS, PV, […]

June 5, 2025
We Are Hiring: System Analyst

We are driven by our high mission to make an impact in the Life Sciences industry. We provide flexible e-Clinical software systems for Clinical Research Organizations (CROs) and pharmaceutical companies. We work globally with clients all over the world, with our own offices located in the Czech Republic, Switzerland, Turkey, and the US.  Key responsibilities: […]

Contact us

Get in touch to discuss compliance, implementation, demos, pricing

We are here for all of your questions! Tell us more about yourself and we will organize a tailored live demo to show how you can power up your clinical trials processes with Flex Databases.