Anything you can do, with DMS would be better – manager & user perspective

September 6, 2023

Anything you can do, with DMS would be better – manager & user perspective

Document management & storage is rarely considered as something complicated, however, it’s a backbone for everything. When it’s done wrong, you’ll experience process delays, incomplete or missing documents, and other data integrity & completeness issues. Flex Databases DMS is done exactly right – and here’s a quick overview of manager & user processes, that get simply better with its implementation.

Management perspective:

A comprehensive system designed to enhance efficiency and compliance throughout your document lifecycle

  • E-Signatures as an in-built part of the system
  • Fully validated for regulatory compliance
  • Seamless integration for data reusability

A user-friendly system that can be navigated intuitively without excessive training

  • Effortless communication options
  • Full document tracking and archiving
  • Smart search and filtering

A ready-to-use system with extreme flexibility

  • Tailored access control
  • Choose from built-in or customize your structure templates
  • Create your own workflow

User perspective:

Simplify your day-to-day work

  • Automated to-do lists, flexible widgets, and exportable reports
  • Review, approve, lock, sign, and author documents with the eSignature function
  • Send documents in bulk

Have your documents in a structured manner

  • Apply any in-built template or create your own
  • Work with the documents straight in the system
  • Search for a specific document or filter documents by status, milestone, completeness, etc.

Keep the whole team on the same page

  • Differentiate the level of access rights
  • Use any communication tools: comments, chats, queries
  • Get any previous version of a document in seconds

As you can see, it’s rocket science – only your daily processes, but better. Want to learn more about Flex Databases DMS? Schedule a demo through the form or get in touch at bd@flexdatabases.com.

Blog

July 3, 2025
Everest CRO Experience with Flex Databases

Dana Leff Niedzielska, MBA, SVP of Global Clinical Operations at Everest Clinical Research, shares her experience using Flex Databases’ CTMS and eTMF. In this interview, Dana highlights how Flex Databases supports Everest CRO’s clinical operations. Learn why Everest chose Flex Databases as their trusted technology partner and why they continue to rely on and trust […]

July 1, 2025
What’s New This June: Smarter Imports, Cleaner Reports, and More Flexible APIs

Pre-Validation for CRA Reports The Monitoring Activity report tab now features a validation preview. Users can check for missing fields and review validation messages before generating the final report – enabling more accurate submissions and reducing the need for rework. Bulk Imports for Milestones and Assumptions You can now bulk import project milestones and assumptions […]

June 24, 2025
ICH GCP E6(R3) is about to go live in the EU

The countdown is on – ICH GCP E6(R3) is about to go live in the EU, and everyone’s getting prepared! As a service provider (you caught that new R3 definition during training, right?), Flex Databases is here to support you through the transition. Let’s highlight a few areas that are especially important for our clients: […]

June 19, 2025
Checklist: Migrating from a Legacy TMF to an eTMF

Many clinical trial teams still rely on a legacy TMF – whether that means physical binders or outdated digital folders lacking structure and traceability. These systems often fall short in today’s increasingly regulated, fast-paced environment, making oversight and compliance more difficult. That’s why more sponsors and CROs are transitioning to a modern eTMF. A modern […]

Contact us

Get in touch to discuss compliance, implementation, demos, pricing

We are here for all of your questions! Tell us more about yourself and we will organize a tailored live demo to show how you can power up your clinical trials processes with Flex Databases.