Products
CTMS
eTMF
AI in eTMF
DMS
Project Management & Budgeting
Pharmacovigilance Software
LMS & QMS
Blog
Clients
Our Clients
Why Clients Choose Us
Pricing
Implementation
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Company
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Efficient Implementation

We can deliver a fully functional system in the timeframe from 3 to 10 (typically around 5) weeks, depending on the Client’s involvement and the complexity of the Client’s requirements.

Contract sign-off

Flex DBS: Define project scope Create project plan Assign project team

Kick-off

Flex DBS & Client:
Kick-off meeting – agree on implementation plan.
Client: Assign SMEs

Analysis stage

Flex DBS & Client: Agree on system requirements & configuration.

System acceptance

Client: Go through UAT for GxP modules and complete end-user validation, confirm release of product environment.

Training

Flex DBS & Client: Conduct and complete face-to-face or online training

QA environment

Flex DBS: Deliver QA environment

Product environment

Flex DBS: Deliver product environment

System successfully
implemented and
validated

Icon

Estimated timeline for implementation is from 3 to 10 weeks, depending on the complexity of client’s requirements and client’s involvement.

compliant with FDA

Our Products

CTMS

Manage all your CRA activities, patients’ data, sites, and invoicing in real time

  • Schedule monitor visits, assess CRA performance, and generate any type of visit reports.
  • Set up online invoicing, payment rules, and different site budgets.
  • Organize all the information on investigators, sites, vendors, therapeutic areas in one place.
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eTMF

Gain complete visibility into all of your trial documentation

  • Get instant safe access to your trial documentation from any place in the world.
  • Ensure constant audit readiness of your TMF.
  • Upload documents in seconds, see missing files, review, and correct everything in real time.
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PM & Budgeting

Make the complex financial part of your project easy

  • Plan and allocate resources and workload for an unlimited number of projects.
  • Track and analyze project performance with automated reporting.
  • Manage all project-related expenses in one place.
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Pharmacovigilance

Ensure robust and compliant pharmacovigilance activities throughout all the trial stages

  • Manage all PV processes within one system.
  • Communicate with partners and regulatory authorities directly via EDI gateways.
  • Make reports in any format, required by regulatory authorities.
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LMS & QMS

Manage all quality-related activities and personnel qualification level

  • Manage SOPs, audits, incidents, CAPA, and all the quality-related activities.
  • Organize easy onboarding of new employees with automatically assigned training.
  • Get a complete view of your employees’ knowledge level with advanced reporting.
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Discover more about

our clients

User Groups at Flex Databases: Where Feedback Meets Innovation
April 29, 2025
User Groups at Flex Databases: Where Feedback Meets Innovation

At Flex Databases, we believe the best solutions are built together. That’s why we created Flex Databases User Groups – a unique meetings where our clients and their end-users come together to: Our User Groups are more than just meetings – they are a space for open dialogue, collaboration, and innovation.By listening to your experiences, […]

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Alithia Choose Flex Databases as eTMF provider
March 4, 2025
Alithia Choose Flex Databases as eTMF provider

Alithia Life Sciences is a full-service Contract Research Organization dedicated to deliver high-quality clinical trial management solutions. With a strong focus on efficiency, compliance, and operational excellence, Alithia partners with pharmaceutical and biotech companies to ensure the seamless execution of clinical trials. To further enhance its document management and trial oversight, the company selected Flex […]

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Palobiofarma Chooses Flex Databases for Pharmacovigilance Management 
February 6, 2025
Palobiofarma Chooses Flex Databases for Pharmacovigilance Management 

Palobiofarma is a leading clinical-stage biotech company dedicated to developing innovative medicines. Our focus on adenosine signaling drives our commitment to scientific excellence, with six drug candidates currently in different phases of development. Among them, PBF-999 for Prader-Willi Syndrome stands out as a key project. Our mission is to advance patient care by leveraging cutting-edge […]

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Why Agenus Chose Flex Databases: A Client’s Perspective
October 16, 2024
Why Agenus Chose Flex Databases: A Client’s Perspective

October, 2024 – Agenus Inc. (NASDAQ: AGEN), an immuno-oncology company with a strong pipeline of immune modulating antibodies, together with Flex Databases announce the successful implementation of Flex Databases’ Clinical Trial Management System (CTMS) and electronic Trial Master File (eTMF) solutions, including a new AI-driven feature for automated document filing and metadata assignment. This partnership […]

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See all the stories

Contact us

Get in touch to discuss compliance, implementation, demos, pricing

We are here for all of your questions! Tell us more about yourself and we will organize a tailored live demo to show how you can power up your clinical trials processes with Flex Databases.