Efficient Implementation

We can deliver a fully functional system in the timeframe from 3 to 10 (typically around 5) weeks, depending on the Client’s involvement and the complexity of the Client’s requirements.

Contract sign-off

Flex DBS: Define project scope Create project plan Assign project team

Kick-off

Flex DBS & Client:
Kick-off meeting – agree on implementation plan.
Client: Assign SMEs

Analysis stage

Flex DBS & Client: Agree on system requirements & configuration.

System acceptance

Client: Go through UAT for GxP modules and complete end-user validation, confirm release of product environment.

Training

Flex DBS & Client: Conduct and complete face-to-face or online training

QA environment

Flex DBS: Deliver QA environment

Product environment

Flex DBS: Deliver product environment

System successfully
implemented and
validated

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Estimated timeline for implementation is from 3 to 10 weeks, depending on the complexity of client’s requirements and client’s involvement.

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ISO 9001-2015 label certification new version
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Our Products

CTMS

Manage all your CRA activities, patients’ data, sites, and invoicing in real time

  • Schedule monitor visits, assess CRA performance, and generate any type of visit reports.
  • Set up online invoicing, payment rules, and different site budgets.
  • Organize all the information on investigators, sites, vendors, therapeutic areas in one place.
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eTMF

Gain complete visibility into all of your trial documentation

  • Get instant safe access to your trial documentation from any place in the world.
  • Ensure constant audit readiness of your TMF.
  • Upload documents in seconds, see missing files, review, and correct everything in real time.
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PM & Budgeting

Make the complex financial part of your project easy

  • Plan and allocate resources and workload for an unlimited number of projects.
  • Track and analyze project performance with automated reporting.
  • Manage all project-related expenses in one place.
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Pharmacovigilance

Ensure robust and compliant pharmacovigilance activities throughout all the trial stages

  • Manage all PV processes within one system.
  • Communicate with partners and regulatory authorities directly via EDI gateways.
  • Make reports in any format, required by regulatory authorities.
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LMS & QMS

Manage all quality-related activities and personnel qualification level

  • Manage SOPs, audits, incidents, CAPA, and all the quality-related activities.
  • Organize easy onboarding of new employees with automatically assigned training.
  • Get a complete view of your employees’ knowledge level with advanced reporting.
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Discover more about

our clients

November 18, 2025
BIOTRONIK Selects Flex Databases as a Major System to Cover Clinical Trial Related Activities

BIOTRONIK, a leading global medical device company, has selected Flex Databases as its trusted eClinical partner to streamline and enhance the management of its clinical trial operations through Flex Databases’ unified platform. Comprehensive Functionality and Strong ROI Following a rigorous evaluation process, BIOTRONIK chose Flex Databases for its broad functionality, competitive pricing, and exceptional return […]

October 23, 2025
Flex Databases Interview with Harbor Clinical

Our Head of Business Development and Marketing, Marietta Sarkisian, sat down with Ajay Sadhwani, Senior Vice President at Harbor Clinical, to talk about their experience with Flex Databases Pharmacovigilance module. In this conversation, Ajay shares how smooth implementation, responsive customer support, and the flexibility of our PV system helped Harbor Clinical streamline operations and enhance […]

July 3, 2025
Everest CRO Experience with Flex Databases

Dana Leff Niedzielska, MBA, SVP of Global Clinical Operations at Everest Clinical Research, shares her experience using Flex Databases’ CTMS and eTMF. In this interview, Dana highlights how Flex Databases supports Everest CRO’s clinical operations. Learn why Everest chose Flex Databases as their trusted technology partner and why they continue to rely on and trust […]

May 12, 2025
Case Study: SOLTI Streamlines Clinical Research with Flex Databases

About SOLTI SOLTI is a non-profit academic research group specializing in breast cancer clinical and translational research. Based in Barcelona, the group unites over 510 professionals across 113 hospitals, including oncologists, pathologists, radiologists, and study nurses. With 42 ongoing studies and a team of 60+ staff members, SOLTI supports clinical trials throughout their entire lifecycle […]

Contact us

Get in touch to discuss compliance, implementation, demos, pricing

We are here for all of your questions! Tell us more about yourself and we will organize a tailored live demo to show how you can power up your clinical trials processes with Flex Databases.