Product Management & Budgeting – a single Command & Control center of your tasks

Transparent project management. Team performance tracking. Budgeting & expense reporting.

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Make informed strategic decisions with general project overview

Plan tasks and allocate resources based on the data on what projects are the most profitable, what is lacking, what is
ready done or must be accomplished, and much more.

Get a transparent picture of your team tasks and timelines.

Draft, compare, import, export, update, and amend complex budgets and contracts with just a few clicks.

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Manage the most important resource you have efficiently

Use Flex.Time Sheets & Utilization module to plan and track project and out of scope activities time.

Approve or reject your team time sheets.

Get instant reports on project timing to plan and allocate resources.

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Easily track all project-related expenses

Report all passthrough expenses and receipts.

Receive and approve reports from the team in one place.

Create complicated approval workflows, upload data from banking system or export it to finance management tools.

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What sets Flex Databases apart

Easy implementation

We can deliver a fully functional system in the timeframe from 3 to 10 weeks, depending on the client involvement and requirements

Complete data safety

We have a robust backup & disaster recovery and customer data protection strategy, including distributed data storages around the world

Full compliance

Flex Databases is compliant with all major international and local regulations such as ICH GCP E6 R2, FDA 21 CFR Part 11, GDPR, etc.

Flexible solution

Easily configure every part of our proprietary platform. The system is fully managed by end-users. No installation required


Project Management & Budgeting

Budget template management by country and per contract

Budget amendments

Project assumptions and milestones

Unit-based, milestone-based and combined planning and budgeting

Project planning including Gantt chart

Resource allocation and workload planning, FTE (Full-Time equivalent) utilization

Business analytics and custom outcome reports

Project performance analysis

Invoicing based on milestones, Project Performance Report, Units, ad-hoc invoicing

Earned value analysis

Project news

Ad-hoc reporting tool for cross-project and cross-module reporting (graphs, widgets)

Time Sheets & Utilization

Time Sheets & Utilization

Easy data entry (calendar and table view, copying, last used tasks)

Time sheets applicable for project and non-project activities

Easy to monitor and approve time of employees according line and project subordination

Planned versus actual FTE (Full-Time equivalent) tracking

Endless reporting capabilities including reports on in- and out-of-scope activities

Hiring planning based on FTE

All reports and statistics you need including overall company review


Adjustable set of project and non-project tasks

Integration with Project Management & Budgeting module

Country-specific holidays and working week settings

Ad-hoc reporting tool for cross-project and cross-module reporting (graphs, widgets)

Expense Reporting

Project-based expense management

The project list from the Project Management Module is used; no need to manually set up projects on the system

Automatic management of exchange rates and foreign currency expenses from external websites without user intervention

Expense tracking by item

Combined receipts scanning.

Upload and attach receipt images made on mobile devices or scanners

Approval process, reporting and automated alerts fully customizable according to your organization’s processes

Possibility to create complicated approval workflow

Integration with all common accounting packages, allowing to feed the data straight into your organization’s finance
partment for payment processing

Cash management

Office expenses

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